Pine Lake Property Owners Board Meeting Minutes 5/3/25

Attendees
Ginny Detloff, Julie Verhaalen, Beth Bush, Sarah Kirchoff, Jim Henderson, John Hedstrom, Fred Koch, Jean Medway, Jeff Price. All present.

Call to Order

Meeting was called to order by President Ginny Detloff at 10:00am.
Minutes from the last meeting were approved as previously written.

Old Business

In our last meeting, we agreed to change the name of the “Milfoil Fund” to “Lake Health Fund.” The name change was intended to describe that funds raised will be used solely for lake health issues. While combating milfoil will continue to be our top priority for the foreseeable future, funds could be spent to prevent other threats that could damage the lake such as other invasive plants, zebra mussels, etc. Jean voiced concern that members who donated to combat milfoil specifically might be concerned. We agreed to explain the issue at the annual meeting.

We will donate $200 to the camp as a thank you for using their facilities.

Treasurer’s Report

Our checking and savings accounts continue to grow with good reserves.

We continue to roll over CD’s as they come due.

The Treasurer’s report was accepted as written.

New Business

We discussed and agreed that in board meetings and the annual meeting, we will modify some of the formality of Roberts Rules of Order. (Recording motions and seconds). The board’s decision-making process will be unchanged, however, as the board will continue to vote on all decisions corporately, as it has since its formation.

The Annual meeting will be held on Saturday July 5 at 9:00am in the camp chapel.

Ginny, Sarah, and Jean are up for re-election.

Jean and Ginny announced that they will be leaving the board.

A newsletter announcement will encourage members to run for board membership.

The board will make personal contacts with members, with hopes that multiple candidates are identified.

Lake Health – DASH Treatment

Fred reported that a spot survey was done on May 2. Encouragingly, some anticipated areas of concern (areas with large patches of milfoil in prior years) did not show signs of milfoil.

The spot survey identified coordinates for the upcoming DASH treatment (vacuuming/pulling).
Permit approval is expected from the DNR within days.
Size of the milfoil has not changed since earlier assessments and stands at 1.3 acres.
While some larger patches were found, it is dispersed in numerous smaller spots.
The DASH treatment is scheduled for the week of 5/19.
The estimated cost of treatment is between $10-15,000, 75% of which is recoverable from our grant.
Treatment is billed on an hourly/daily basis.
The treatments will focus on the larger patches. In the small, scattered spots, the extent of treatment will depend on efficiency (how much can be pulled per hour in the small spots vs. cost of pulling).
Fred will decide if treating small spots is an efficient use of our money.
We will do another survey in the fall.

Newsletter

Jean will be the featured board member.
Members are contributing articles.
Julie will publish the newsletter in mid-May.

Fundraising/Merchandise

· Sarah reported that we are sourcing bucket hats, decorative pillows, and pillowcases to sell at the annual meeting as fundraising items.

· We agreed to hand out $5 gift cards for Klutchen’s Plainfield Bowl & Pizzeria as the “free gift” for members at the annual meeting. Giftcards were selected as a thank you for the Klutchen’s hosting and largely funding years of picnics on their property.

Conclusion

· Next Meeting will be June 14 at 9:00am.

· Meeting was adjourned at 11:47am.